CommonSpot: How to Add, Modify and Delete Images

Learn how to add, modify, and delete images.

Adding Images Option 1: 
(Best option if uploading multiple images)

Follow the below instructions to Upload Images…

-  Click New > Image from the My CommonSpot primary menu bar.

New menu - Image

-  From the Upload New Image window, choose the subsite where your image will reside and whether you want to upload single or multiple images.

Upload New Image window

-  Single Image:

o   Click the Upload Single Image link.

o   Browse to find the image you want to upload, click Open.

o   Enter information regarding the image such as – Description, Category and Keywords.

o   Click the checkbox for ‘Include in Public Image Gallery’ if you want others to be able to potentially use your image on their page, if not, uncheck. Note: not everyone will see this checkbox, it is typically for users with admin permission.

o   Click Save

Upload New Image window - properties

-  Multiple Images:

o   Click the Upload Multiple Images link.

o   Click the Add Image link, then Browse to find the image you want to upload, click Open. Repeat steps until all images are added.

o   Click the Upload Image(s) link, a prompt will appear giving the upload status.  If successful, click Next

Upload Multiple Images window

o   From the My Pending Uploaded Images window, enter the Description for each image. 

o   Select the checkboxes next to each image and click the Enter Properties link. 

My Pending Uploaded Images window

o   Enter the required standard properties (Category, Keywords).  Note: If selecting multiple images at once, these properties will apply to all that were checked.  

o   Click Save

Upload New Image window

o   Click to Close the Upload Status window confirming successful upload.

Follow the below instructions to Insert Images…

-  Open the page you want to add an image to, make sure you are in author mode (View > Work on this Page). Note: before continuing with these steps, images must already be uploaded, see above upload image steps.  

-  Click on the Formatted Text Block element action icon (gear), choose Text to open the Rich Text Editor. 

Formatted Text Block menu

-  In the editable region of the editor, click to place the cursor where you want the image inserted.

-  Click the Insert Image icon from the toolbar.

Insert Image icon

 -  From the Image Properties window:

o   Image

§  Click the Choose button:

·         Enter criteria to search for previously uploaded images from your subsite or others. Click Search.  

·         From the Find Images –Search Results window, select the image from the list and click the Use Highlighted Image link.

o   Image Size – if needed edit the properties of the image.

o   Image Alignment – choose where your image will be aligned with the other content in your text editor.

o   Alternate Image Text – enter a description of the image.  Note: make sure to be descriptive in identifying what’s in the image and also make sure to include all image text in the description.  This is required for section 508 compliance.

o   Link – if needed enter information to use your image as a link to another page or document, etc.

Image Properties window

-  Click Save.

-  Click Save to close out of the Formatted Text Block window.

-  Click the orange Preview button in upper right corner and see how the image looks on your page.


Adding Images Option 2: 
(Best option if only need to upload and insert single image)

-  Open the page you want to add an image to, makes sure you are in author mode (View > Work on this Page).

-  Click on the Formatted Text Block element action icon (gear), choose Text to open the Rich Text Editor. 

Formatted Text Block menu

-  In the editable region of the editor, click to place the cursor where you want the image inserted.

-  Click the Insert Image icon from the toolbar.

Insert Image icon

-  From the Image Properties window:

o   Image

§  Click the New button:

·         From the Target Subsite drop-down menu, choose the subsite where your image will reside.

·         Browse to find the image you want to upload, click Open.

·         Enter information regarding the image such as – Description, Category and Keywords.

·         Click the checkbox for ‘Include in Public Image Gallery’ if you want others to be able to potentially use your image on their page, if not, uncheck.  Note: not everyone will see this checkbox, it is typically for users with admin permission.

·         Click Save.

o   Image Size – if needed, edit the properties of the image.

o   Image Alignment – choose where your image will be aligned with the other content in your text editor.

o   Alternate Image Text – enter a description of the image.  Note: make sure to be descriptive in identifying what’s in the image and also make sure to include all image text in the description.  This is required for section 508 compliance.

o   Link – if needed, enter information to use your image as a link to another page or document, etc.

Image Properties window

-  Click Save.

-  Click Save to close out of the Formatted Text Block window.

-  Click orange Preview button in upper right corner and see how the image looks on your page.


Modifying Images:    

To modify the properties of an image:

-  Open the page you want to work with in author mode (View > Work on this Page).

-  Click on the Formatted Text Block element action icon (gear), choose Text to open the Rich Text Editor. 

Formatted Text Block menu

-  In the editable region of the editor, click on the image you want to edit.  

-  Click the Insert Image icon from the toolbar.

Insert Image icon

-  Change any of the original image properties as needed.

Image Properties window

-  Click Save.


 Deleting Images:   

If you no longer want the image on your page, you can remove it by simply clicking on it and pressing delete on your keyboard from within the text editor.  This however, will not remove it from the image gallery.  To remove from the image gallery, follow the below steps.

-  Click Tools > Find Images from the My CommonSpot primary menu bar.

Tools menu - Find Images

-  From the Find Images window, enter search criteria to find the image you want to delete, click Search

-  From the Find Images –Search Results window, select the image from the list and click the Trash can icon.

Search Results window

-  From the Delete Image Confirmation window, you will be notified of any links or references to the image you want to delete.

Delete Image Confirmation window

o   If there are no references, you can click Delete.

o   If there are references you should click on the View Referring Pages or View Referring Trees link.

o   Click the checkbox next to pages you want to change the image association for, then click Change References

Referring Pages window

o   Choose a new image to link, when finished click Save.

o   Click Ok to confirm updating the page with a new image link.

o   Go back to the Delete Image Confirmation window, and choose to Delete.

*See related KB article – ‘How to Upload New Versions of Existing Images’.


Check out the video for How to Add, Modify and Delete Images:





Keywords:CommonSpot, website, images   Doc ID:64589
Owner:Becky T.Group:UW Parkside
Created:2016-06-29 16:44 CDTUpdated:2017-08-15 15:17 CDT
Sites:UW Parkside
Feedback:  0   0