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Help Desk - Account Expiration, What happens when I leave the University?

This document explains the timeframe in which a UW-Parkside email is retained or disabled upon graduating or leaving employment.

What happens to my account when I leave the University?

In compliance with UW System Information Security Policy 1030A, the following criteria is in effect:

UW System Policy 1030A - https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-authentication/information-security-authentication/

Students - 4 Terms [12 Months] following their last day of attendance. This includes Summer Session and Winterim Session. This is regardless of whether they graduated or dropped out.

Instructional  - 365 days [12 months] following their last day of attendance.  This includes Summer Session and Winter Session.  

·        AJ - Adjunct Staff Member

·        AI - Instructional Academic Staff

Faculty, Academic & Classified StaffAll access will be terminated by the end of the business day of the last day of the appointment.


This includes employee appointment types:

·        FA - Faculty Member

·        OT - Other Staff Member

·        LI - Limited Appointment Staff

·        CL - Classified Staff Member

·        CJ - Classified Project Staff

·        CP - Classified Permanent Staff

·        AS - Academic Staff

Other types of Employees - All access will be terminated by the end of the business day of the last day of employment.

Retired and Emeritus Faculty & Staff - Will continue to have access to their email account.




Keywords:help desk email account alumni expiration disabled, What happens when I leave the University faculty emeritus retired last day appointment instructional   Doc ID:44018
Owner:Cindy S.Group:UW Parkside
Created:2014-10-14 10:51 CSTUpdated:2019-04-01 08:54 CST
Sites:UW Parkside
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