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Teams, SharePoint, & OneDrive - Shared Features & Functions
This article contains information on the shared features and underlying design of Teams, SharePoint and OneDrive.
OneDrive and SharePoint have the same underlying design and features. In fact, OneDrive is actually just a personal SharePoint document library.
When you use Teams, you're using either SharePoint or OneDrive. It's just accessed through a different place.
- SharePoint is the file tool behind a Team and Channel.
- A team is a group of people gathered to get something big done, like a department or a committee.
- A channel is basically a subgroup of a team. For instance, a channel can be dedicated to a specific topic, project, etc.
- OneDrive is what’s used when you share files via Teams Chat.
When sharing files in a Chat, the files are actually uploaded and shared from the sender's OneDrive. You'll find a Microsoft Teams Chat Files folder in your OneDrive. This is where files that you've shared via chat are stored. Its best to try and minimize the amount of file sharing in chats, as shared OneDrive files can become inaccessible if someone leaves the organization and you lose all those files.
- How to Sync SharePoint Files & Folders
When you Sync files and folders in SharePoint to your device, you'll be able to access the files right from File Explorer.
- How to "Check Out" or "Check In" a File
Use this option if you want to make changes to a file in a SharePoint document library, but keep others from making changes at the same time.
- How to Apply Versioning and/or Content Approval
How to apply versioning to a SharePoint list or library so that you can store, track, and restore items whenever they change.
- How to Remove a Synced SharePoint File/Folder from Windows File Explorer
How to un-sync a file or folder on your computer without deleting it from the cloud (SharePoint/OneDrive)