Canvas - Extend Student Access tool

Students who are not able to complete a course before its normal end date are sometimes granted "Student Incomplete" status. Instructors in the University of Wisconsin System Digital Learning Environment can use the "Extend Student Access" tool to directly grant those students longer access to their Canvas course sites.

Using Extend Student Access

The Extend Student Access tool is a custom tool developed by the UW System Digital Learning Environment team. It is available to instructors from any UW institution (except for UW Madison) in courses they teach on the Instructional instance of Canvas. The tool is not available on the Training & Development or Continuing Education instances of Canvas.

An instructor can follow these steps to grant specific students course access beyond the normal course end date:

1) Click the Extend Student Access button on the top right of the course homepage.

The menu on the right side of a Canvas course homepage, with the Extend Student Access button highlighted.

This will take instructors and admins to the "Extend Student Access" form:

Extend Student Access form.

2) On the "Extend Student Access" form, enter the following:

User: the usernames or first and last names of one or more students

End Date: the new end date for those students, within the limit set by the term dates. The term end date is indicated in the explanatory text at the top of the form (ex: "The maximum extension that may be given is 06/30/2020 12:00 AM.")

Reason for Incomplete: a justification for the extension

3) Click Extend Access.


The tool will automatically create a new section with the desired end date and enroll the selected students in it. The instructor can confirm the creation of this section by going to Settings > Sections and looking for a course section named after the selected students. 

Students should then be able to access the course in Canvas. In some circumstances, the course will be removed from the student's Dashboard and the student will have to go to Courses > All Courses or Courses > All Courses > Past Enrollments.

Note: This process has no impact on assignment due dates or availability dates. Instructors who use assignment due dates or availability dates may need to adjust them for the students granted extended access.